888-906-4294 | 720-398-5500

What We Do

Andavo is much more than a corporate event planning company. We act as strategic business consultants to design customized meetings, incentives and events for our clients that align with their business and communications objectives. From comprehensive event production and conference planning to specialized ad hoc services, we manage all critical components of the event planning process, supporting our clients with the latest technology and best practices in order to achieve measurable outcomes.  

Destination Sourcing and Site Selection

Leveraging over 20 years of successful experience in the U.S. and 70 countries worldwide, Andavo conducts in-depth analyses and considers numerous factors to ensure the location of an event fits our clients’ desired business outcomes.

Contract Negotiation, Review and Compliance Management

Andavo will negotiate hotel and supplier contracts on behalf of our clients to ensure the best available rates, competitive terms and favorable timelines. Andavo knowledgeably examines and prepares all contracts for our clients’ in-house legal review and oversees ongoing contract compliance.

Hotel Room Block Management

Andavo manages all aspects of event room blocks on behalf of our clients with hotel properties, including attrition compliance, billing specifications and room type assignments.

Registration and Attendee Communication

Andavo designs and implements registration websites across multiple platforms and manages all event registration data for accurate and comprehensive attendee communications. Andavo also helps clients identify mobile applications that leverage data captured in the registration process in order to drive attendee engagement.

Event Transportation Management Ground

Andavo works with our clients to secure the most cost-effective, safe, and reliable transportation methods and program transfers. Andavo captures all transfer needs, monitors changes and delivers detailed confirmations prior to travel day.

Event Transportation Management Air

Andavo offers clients the option of utilizing our comprehensive event air management services or interfacing with their preferred travel agency. In either case, Andavo facilitates the seamless booking, communication, and tracking of travel, backed by 24/7 support.

Food and Beverage Management

Utilizing detailed event orders, budgets, contracted catering minimums and industry best practices, Andavo manages all aspects of food and beverage services for our clients.

VIP/Talent/Speaker Services

Andavo’s best-in-class VIP services include coordination and execution of logistics at the most discreet and discerning level. With everything from confidential travel planning and high-level communications to rehearsal oversight and rider management, we offer our clients unrivaled support in this area.

Creative Design

Andavo works with our clients to develop strategic branding elements and theming reflective of overall business goals. By incorporating these brand elements into print collateral, signage and content, we deliver comprehensive messaging to maximize attendee engagement.

Audio Visual Production

Andavo offers a full range of services and can integrate established messaging with audio/visual specifications to strategically align production with event objectives. Our approach, which emphasizes creativity, technical quality and production expertise, provides a proven roadmap to success.

Emergency Preparedness and Crisis Management

Andavo’s strategic meetings management process begins with the creation of risk assessment matrices. Once in place, these provide the basis for development of formal crisis management plans, including comprehensive communication and emergency response procedures.

Budget and Accounting Management

Andavo works with our clients to establish the initial budget to use as a guideline for all operations. Andavo maintains the budget throughout the program and reconciles the final budget, comparing estimated versus actual expenses.

Registration and Attendee Communication

Andavo provides event and meeting management staff to assist on-site with the execution and oversight of all meal and meeting functions, breakout sessions, exhibits, activities, shipping/ receiving, transfer management, travel support and VIP/speaker management.

Post-Program Review

At the conclusion of all events, Andavo offers the following services:

  • Online evaluation surveys for all program attendees.
  • Strategic summaries outlining event deliverables as matched to business objectives
  • Return-on-investment calculations
  • Recommendations for future programs
  • Year-over-year comparisons